Safety Record Management – SRM: Agriculture Sector
Systematic Occupational Safety and Health (OSH) record management is a critical aspect in the agriculture industry, especially to ensure:
✅ Full compliance with legal and regulatory requirements under the Department of Agriculture and DOSH
✅ A safe working environment for farmers, plantation workers, machine operators, agrochemical handlers, and field supervisors
✅ Reduction of risks related to injuries, equipment accidents, chemical exposure, and heat-related illnesses
In a sector involving heavy field work, pesticide use, seasonal harvesting, and the use of agricultural machinery, efficient OSH management enhances worker protection and improves operational sustainability.
The Safety Record Management (SRM) system for the agriculture sector is specially designed for:
🌾 Plantation and farm operators (palm oil, rubber, paddy, fruits, vegetables)
🚜 Agricultural companies using tractors, harvesters, and irrigation machinery
🧑🌾 Agri-cooperatives and community farming organizations
🧪 Agrochemical distributors and handlers (fertilizers, pesticides)
SRM helps agricultural organizations to:
📂 Systematically and digitally track all OSH records related to field and farm work
🔍 Provide accurate information for hazard monitoring, safety training, and audit readiness
📊 Analyze incident patterns, training completion, and corrective action implementation
SRM Modules for the Agriculture Sector
1. OSH Management Profile Module
Includes appointments of Safety Officers, field supervisors, machinery coordinators, and the organization’s OSH policies and responsibilities.
2. Safety and Health Committee / Safety Team Module
Records OSHC members (farm reps, supervisors, managers), meeting notes, feedback from workers, and resolutions on OSH issues.
3. Hazard Assessment Module
Assesses risks in areas such as:
🌱 Spraying and pesticide mixing zones
🌾 Harvesting fields and replanting sites
🏗️ Fertilizer storage sheds
☀️ High-heat and dehydration-prone work zones
4. Worker Training Module
Tracks training such as:
✅ Safe pesticide and herbicide handling
✅ First aid and emergency response
✅ Tractor and machine operation
✅ Heat stress management and PPE use
5. Audit, Inspection & Monitoring Module
Records inspections such as:
🔍 Safety audits of equipment and vehicles
🔍 PPE inspections (masks, gloves, boots)
🔍 Hazard signage at chemical mixing areas
6. Incident Record Module
Captures incidents such as:
⚠️ Machinery-related injuries
⚠️ Agrochemical poisoning or exposure
⚠️ Slips and falls in muddy or steep terrain
⚠️ Heatstroke, fatigue or animal-related injuries
7. Chemical Management Module
Tracks storage, usage, and safety of:
🧪 Pesticides, fertilizers, herbicides
📄 SDS documentation and safe handling protocols
💧 Spill response plans and storage area inspections
8. Noise and Vibration Risk Assessment Module
Assesses areas such as:
🔊 Tractor operation zones
🔊 Fertilizer spreader or crop processor use
9. Machinery & Equipment Record Module
Maintains maintenance logs and inspections for:
🚜 Tractors, harvesters, irrigation pumps
🧯 Sprayers, cutters, chainsaws
🔧 Water filtration, generator, or lighting systems
10. Emergency Response Plan (ERP) Module
📋 Plans for scenarios such as:
🚨 Machinery entrapment or overturn
🔥 Wildfires or barn fires
🧪 Pesticide spills or chemical exposure
📞 Emergency evacuation and contact chain procedures
11. OSH Reference Information Module
Stores key OSH resources such as:
📄 Agriculture-related circulars and advisories
📷 Photos of high-risk field zones
📑 Past audit reports and response actions
📘 Guides on proper PPE use and agrochemical safety
12. System Administrator Module
🔐 Manages access for field managers, machine operators, OSH officers
🛠️ Monitors data updates and technical maintenance of the SRM system
OSH Reports and Statistics
📊 Charts of accidents, injuries, PPE compliance, training completion, and agrochemical incidents
📈 Interactive OSH dashboard for management and regulator reference