Safety Record Management – SRM: Cleaning Service Facilities Sector

Systematic management of Occupational Safety and Health (OSH) records is a crucial element in the cleaning and support facilities sector, particularly in ensuring:

✅ Compliance with occupational health and environmental (EHS) regulations
✅ A safe working environment for field workers, supervisors, and cleaning contractors
✅ Reduction of injuries, exposure to contaminants, and long-term health effects

In a sector involving waste collection, public cleaning, facility maintenance, public restroom sanitation, and treatment plant management, comprehensive OSH management not only protects workers but also enhances credibility and operational sustainability.

SRM is specially designed for organizations such as:

🧹 Public & building cleaning service contractors
🚮 Solid waste & clinical waste collection operators
🧼 Public sanitation & disinfection service providers
🏢 Public toilet & facility maintenance organizations
🌳 Local councils (PBT) or GLC companies providing community cleanliness facilities

SRM helps cleaning organizations to:

📂 Systematically record all worker safety-related information
🔍 Provide audit data and health monitoring references for field staff
📊 Analyze incident trends, PPE requirements, and SOP compliance levels 

SRM Modules – Cleaning Service Facilities Sector

1. OSH Management Profile Module

📌 Information on the OSH department or organization
👷 Safety role structure (Supervisors, OSH Officers, Contractors)
📋 OSH policy and public cleanliness safety guidelines

2. Safety and Health Committee  / Safety Team Module

🗂️ Committee member records including field worker representatives
📝 Meeting minutes, improvement actions, worker complaints
📣 Safety issues related to chemical use and equipment

3. Hazard Assessment Module

⚠️ Risk evaluations based on activities such as:
 🧽 Cleaning public toilets and recreational areas
 🚮 Collection and transfer of domestic & light industrial waste
 🦺 Use of cleaning machines and vehicles
 🧴 Exposure to chemicals and clinical waste

4. Worker Training Module

📚 Mandatory training records including:
 ✅ PPE use and waste handling
 ✅ Ergonomics and physical workload management
 ✅ Safe use of cleaning chemicals
 ✅ Emergency response and first aid for field workers

5. Audit, Inspection & Monitoring Module

🔍 Regular inspections and monitoring of:
 🔎 Storage cleanliness and chemical safety
 🔎 Workers’ PPE and equipment maintenance
 🔎 Field SOP compliance assessments

6. Incident Record Module

⚠️ Used to log incidents such as:
 🚑 Injuries from sharp tools, falls, or accidents
 🧠 Fatigue, heat stress, or job pressure
 ☣️ Exposure to toxic waste or hazardous chemicals

7. Chemical Management Module

📦 Record all cleaning agents, disinfectants, and bleaches
📋 SDS for chemicals and storage location info
🔐 Access control and disposal procedures

8. Noise Risk Assessment Module

🔊 Worksite evaluations for noise such as:
 🧹 Use of blowers, industrial vacuums, or high-pressure washers
 🧱 Enclosed areas with echoes or recurring motor noise

9. Vehicle & Equipment Record Module

📋 Maintenance and condition of equipment:
 🚚 Waste collection vehicles, trolleys, water tanks, jet washers
 🧯 Mobile safety equipment (fire blankets, PPE kits)
 🧼 Vacuum machines, sprayers, electric mops

10. Emergency Response Plan (ERP) Module

📋 Emergency actions for:
 🚨 Chemical spills
 🔥 Fires in storage areas or vehicles
 📞 Public location emergencies (markets, toilets, parks)
 🧑‍⚕️ Sudden illness of field workers

11. Additional OSH Information Module

📑 Stores documents such as:
 📄 SOPs for public cleaning and chemical usage
 📰 Incident reports and internal investigations
 📷 Photos of high-risk work areas
 🧾 Safety directives and circulars from local councils/MOH

12. System Administrator Module

🔐 User access management:
 👷 Field workers, supervisors, OSH managers, and system admins
🛠️ Digital audit checks, update logs, and record statuses 

OSH Reports & Statistics – Public Cleaning Sector

📊 Dashboards and periodic reports:
 📈 Incident statistics, PPE usage, audit status
 📉 SOP compliance level analysis and training records
📤 Data available for DOSH, internal management, and auditors