Safety Record Management – SRM: Petrol Station
Systematic management of Occupational Safety and Health (OSH) records is a critical component in petrol station operations, particularly in ensuring:
✅ Full compliance with safety laws, flammable material regulations, and oil & gas industry standards
✅ A safe working environment for cashiers, station supervisors, pump attendants, maintenance contractors, and customers
✅ Reduction of fire risks, explosions, chemical spills, injuries, and disaster events
In environments dealing with petrol, diesel, LPG, lubricants, and daily customer transactions, an efficient OSH system is essential to prevent incidents and safeguard the business’s reputation.
SRM for Petrol Stations is specifically designed for:
⛽ Retail petrol stations (company-owned or franchise)
🛢️ Stations with workshops, convenience stores, or LPG facilities
🚗 High-risk locations (near schools, highways, or densely populated areas)
👷♂️ Organizations managing multiple station sites with shift-based workforce
SRM helps station management to:
📂 Systematically record all safety-related activities and daily operations
📋 Ensure compliance with SOPs, DOSH guidelines, and internal audits
📊 Analyze incident trends, training status, and compliance gaps for corrective action
12 Key SRM Modules for Petrol Stations
1. OSH Management Profile Module
Stores OSH structure including Safety Officers, shift supervisors, technicians, and station safety policies.
2. Safety & Health Committee / Safety Team Module
Records committee membership (cashiers, pump attendants, supervisors, contractors), regular meetings, and follow-ups on complaints or safety observations.
3. Hazard Identification & Risk Assessment (HIRARC) Module
Risk assessments for areas and activities such as:
🚫 Underground fuel tanks & fuel dispensing systems
🔥 Customer filling zones & lubricant storage
🧯 Storage areas for flammable liquids and gas cylinders
4. Worker Training Module
Training records including:
✅ Handling of fuel and LPG
✅ Fire extinguisher use & small fire response
✅ PPE usage and anti-static clothing
✅ Safety protocols for night shifts and hostile customers
5. Audit, Inspection & Monitoring Module
🔍 Inspection of electrical systems and fuel pumps
🔍 SOP compliance audits for transactions and tank maintenance
🔍 Gas cylinder, fire extinguisher, and fire alarm checks
6. Incident Reporting Module
Records incidents such as:
⚠️ Petrol/diesel/LPG spills
⚠️ Small fires or electrical sparks
⚠️ Employee injuries from tools or negligent customer behavior
⚠️ Assaults, robberies, or other security threats
7. Hazardous & Chemical Material Management Module
📦 Inventory and SDS for lubricants, pump cleaners, and chemical solvents
🚫 Storage and labeling procedures for flammable materials
8. Noise & Heat Exposure Risk Module
Assesses:
🔊 Noise from pumps, ice machines, generators
🌡️ High temperatures during day shifts in outdoor areas
9. Facilities & Equipment Records Module
📋 Maintenance records for fuel pumps, CCTV, fire extinguishers, POS systems, digital price boards, and customer restrooms
10. Emergency Response Plan (ERP) Module
📋 Comprehensive procedures for:
🔥 Station/tank fires
🚨 Gas explosions or major spills
👥 Evacuation of customers & staff
📞 Emergency contact list (police, fire department, ambulance, parent company)
11. OSH Supporting Documents Module
📰 Latest circulars from the company or regulatory bodies
📸 Photos of high-risk zones
📑 SOPs for night shifts, aggressive customer management, and audit readiness
📄 DOSH audit records and safety certification
12. System Administrator Module
🔐 Role-based access for administrators, supervisors, technicians, and counter staff
🛠️ User activity logs and OSH data update history
OSH Reports and Analytics
📊 Incident statistics, training compliance, PPE usage, routine inspection results
📈 OSH dashboard for HQ, regional supervisors, and compliance departments