Safety Record Management – SRM: Financial and Financial Services Sector
Systematic management of Occupational Safety and Health (OSH) records is a vital requirement in the financial sector, especially to ensure:
✅ Full compliance with laws related to workplace safety and health
✅ A healthy, ergonomic, and low-stress working environment
✅ Reduction of risks related to mental stress, repetitive strain injuries (RSI), and employee-related cybersecurity incidents
In a sector involving high-intensity office work, handling of sensitive data, digital system usage, and constant customer interactions, a proactive OSH approach enhances both mental and physical wellbeing among employees.
SRM is specifically designed for organizations such as:
🏦 Banks and financial institutions
📈 Insurance and takaful companies
💳 Credit card and digital payment providers
📊 Financial, investment, and asset management firms
🏛️ Government agencies managing public finance
SRM helps financial organizations to:
📂 Record all aspects of employee mental health, physical wellbeing, and workplace safety
🔍 Provide complete documentation for audits, monitoring, and risk reporting
📊 Analyze work stress trends, injury incidents, training status, and control measures
SRM Modules – Financial Sector
1. OSH Management Profile Module
📌 Organizational structure for OSH
👨💼 Appointment of Safety Officers, panel doctors, counselors, and facility managers
📋 Internal policies related to workplace wellness
2. Safety and Health Committee / Safety Team Module
🗂️ Records of OSH committee members (department reps, HR, unions)
📝 Meeting minutes and OSH issues related to job stress, physical environment, and employee welfare
3. Hazard Assessment Module
⚠️ Hazard evaluation based on locations such as:
🖥️ Computer workstations (ergonomics, lighting, temperature)
🛗 Lifts, lobbies, staircases, and utility rooms
📞 Customer interaction zones with potential stress or conflict risks
4. Employee Training Module
📚 Training records including:
✅ Ergonomics awareness & healthy posture
✅ Fire safety & building evacuation drills
✅ Work stress management & work-life balance
✅ Digital safety ethics & employee data protection
5. Audit, Inspection & Monitoring Module
🔍 Periodic facility inspections:
🏢 OSH audits by building management
📦 Utility and storage room checks
🔥 Fire prevention systems & emergency exits
6. Incident Record Module
⚠️ Record of incidents such as:
🧠 Work-related stress, anxiety, burnout
🤕 Injuries from slips, falls, or RSI
🚪 Physical security incidents at ATMs, branches, or vaults
7. Chemical Management Module (if applicable)
🧴 For organizations handling cleaning chemicals or substances in internal facilities
📋 SDS & chemical storage control
8. Noise Risk Assessment Module
🔊 Applicable for areas such as:
📞 Call centers with high noise levels
🏗️ Adjacent zones to building maintenance works
9. Equipment & Facilities Record Module
🧰 Maintenance records for:
🪑 Ergonomic chairs & desks
🔌 Electrical equipment (printers, air conditioners)
🛗 Lifts, fire extinguishers, and building safety systems
10. Emergency Response Plan (ERP) Module
📋 Emergency response procedures such as:
🚨 Building evacuation due to fire
🔒 Security threats (aggressive customers, theft)
⚡ Power or network system disruptions
11. Additional OSH Information Module
📑 Storage of documents such as:
📄 Healthy computer use SOPs
📰 Mental wellness circulars
📷 Photos of physical hazard assessments
📘 Guidebooks on work stress and balance
12. System Administrator Module
🔐 User access by department
👥 Access control for HR, admin, medical panel
🛠️ System activity logs, update reviews, and monitoring
OSH Reports & Statistics – Financial Sector
📊 Charts showing:
📉 Injury rates or ergonomic-related complaints
📊 Training records, safety audits, and safe workspace usage
📤 Data for management reporting, DOSH submissions, or ESG system integration