Safety Record Management – SRM: Higher Education Institutions (IPT)

Systematic management of Occupational Safety and Health (OSH) records is a critical aspect of the higher education sector, particularly to ensure:
✅ Full compliance with campus-related safety laws and regulations
✅ A safe and conducive learning and working environment for students, lecturers, researchers, support staff, and visitors
✅ Reduced risk of injury, fire, chemical exposure, infectious diseases, and unforeseen campus incidents

In the context of higher education institutions (IPT) — which include research laboratories, engineering workshops, chemical storage rooms, residential colleges, cafeterias, and auditoriums — efficient OSH management not only protects lives but also safeguards the institution’s reputation.

The SRM for the IPT sector is specially designed for:
🏫 Public and private universities
🏢 Community colleges, polytechnics, and professional colleges
🧪 Research and Development (R&D) centers within HEIs
🛠️ Technical, engineering, life sciences, and health faculties

SRM helps higher education institutions to:
📂 Record all OSH-related activities systematically and centrally
🔍 Provide data for audit monitoring, standards compliance, and campus safety
📊 Analyze incidents, training needs, and the implementation of corrective actions 

12 Core SRM Modules for the Higher Education Sector:

1. OSH Management Profile Module
   Information on the IPT’s OSH organization:
   👷 Safety and Health Officers
   📋 University OSH policies
   📍 High-risk areas on campus (labs, chemical stores, workshops, sports centers, residential colleges)  

2. Safety and Health Committee / Safety Team Module
   Used to:
   👥 Record OSH committee members (faculty reps, students, administration)
   📝 Meeting minutes and improvement proposals
   📣 Staff or student complaints and follow-up actions  

3. Hazard Assessment Module
   Risk evaluations in areas such as:
   🧪 Science, medical, and engineering labs
   🔧 Technology and engineering workshops
   🔥 Chemical storage, power rooms, large kitchens
   🏘️ Residential colleges and cafeterias  

4. IPT Community Training Module
   Training records for:
   ✅ Students (lab accidents, PPE, fire safety)
   ✅ Lecturers and researchers (handling hazardous substances)
   ✅ General & maintenance staff (electrical safety, working at height, confined space)
   ✅ Canteen operators (food safety)  

5. Audit, Inspection & Monitoring Module
   Records of internal & external audits:
   🔍 Lab and workshop safety audits
   🔍 Chemical store inspections and SDS checks
   🔍 Fire prevention and emergency route audits  

6. Incident Record Module
   Records all incidents involving:
   ⚠️ Student injuries during experiments
   ⚠️ Chemical/biological spills
   ⚠️ Minor fires, electrical shorts
   ⚠️ Psychological incidents – student/staff stress  

7. Chemical Management Module
   Specific to faculties using chemicals:
   🧴 Inventory and SDS records
   📦 Risk assessments and spill control procedures
   🚪 Access control for storage rooms and restricted labs  

8. Noise Risk Assessment Module
   Assessments in areas such as:
   🔊 Engineering workshops
   🔊 Music studios and performance spaces
   🔊 Auditoriums / convocation halls  

9. Asset & Equipment Record Module
   Maintenance and safety records for equipment:
   🔧 Lab machines and heavy equipment
   🧯 Fire extinguishers, sprinkler systems, emergency switches
   💡 Lab fans, autoclaves, fume hoods  

10. Emergency Response Plan (ERP) Module
    📋 Emergency procedures for:
    🔥 Lab or residential college fires
    ⛽ Gas leaks or toxic substance release
    🚨 Security breaches, demonstrations, or bomb threats
    📞 Communication chain and assembly points  

11. Additional OSH Information Module
    Storage of key documents such as:
    📄 Campus/faculty OSH policies
    📷 Photos of high-risk areas
    📰 IPT incident reports and investigations
    📑 SOPs for labs, workshops, hot work, and confined spaces  

12. System Administrator Module
    🔐 Admin assigns user roles: lecturers, technicians, students, safety officers
    🛠️ Monitors OSH data updates and system activity logs 

OSH Reports and Statistics for IPT

📊 Charts for lab incidents, student injuries, SDS compliance, safety training
📈 Dashboards for risk analysis, faculty OSH performance, and audit status