Safety Record Management – SRM: Utilities Sector
Systematic management of Occupational Safety and Health (OSH) records is a critical component in the utilities supply sector – particularly in electricity, gas, and water – to ensure:
✅ Full compliance with legal requirements and industry safety standards
✅ A safe working environment for technicians, plant operators, field workers, and maintenance teams
✅ Reduction of risks such as fire, electric shock, gas leaks, pipe bursts, and injuries from high-pressure systems
In this sector, which encompasses generation, processing, transmission, maintenance, and monitoring of critical infrastructure, efficient OSH practices not only protect staff safety but also ensure stability of supply to the public and industries.
SRM for the utilities sector is specifically designed for:
🔌 Electric utility companies (generation, substations, and system maintenance)
🔥 Gas operators for LPG, LNG, CNG – including processing plants and filling stations
🚰 Water supply and sewage treatment companies (water plants, dams, and storage tanks)
🛠️ Utility contractors managing line, pipe, and equipment maintenance
SRM helps utility organizations to:
📂 Record all OSH aspects of worker safety and health in a systematic, accessible, and auditable manner
🔍 Provide complete OSH data for risk monitoring, training, and control actions
📊 Analyze incidents, audit performance, training status, and legal compliance
1. OSH Management Profile Module
Stores organizational information such as appointment of Safety Officers, site engineers, plant supervisors, and the company's OSH policy.
2. Safety and Health Committee / Safety Team Module
Used to record committee members (technical reps, maintenance staff, management), meeting minutes, and corrective actions.
3. Hazard Assessment Module
Identify and assess risks in areas such as:
⚡ Electrical substations, switch rooms, control panels
🔥 Gas processing plants, high-pressure valves
🚰 Water treatment plant sites, storage tanks, pump rooms
🏗️ Excavation or underground work sites
4. Worker Training Module
Record important trainings such as:
✅ Hot work & electrical work permits (PTW)
✅ LOTO (Lock-Out Tag-Out) procedures
✅ Emergency actions for gas leaks or pipe bursts
✅ Use of special PPE, arc flash protection, respirators, harnesses
5. Audit, Inspection & Monitoring Module
Record internal audits and routine inspections including:
🔍 Electrical panel audits, high-voltage line checks
🔍 Underground pipe inspections, water tank checks, pressure valve inspections
🔍 Plant safety systems and fire extinguisher inspections
6. Incident Record Module
Document incidents such as:
⚠️ Electric shock, minor explosions
⚠️ Gas leaks, exposure to toxic substances
⚠️ Burst pipes, site flash floods
⚠️ Near-miss events during technical operations
7. Chemical Management Module
Manage substances like chlorine, acids, disinfectants, and pressurized gases. Include SDS, storage locations, and disposal methods.
8. Noise Risk Assessment Module
Evaluate high-noise areas such as:
🔊 Power plants, turbine rooms, generator rooms
🔊 High-pressure water pump rooms
9. Equipment & Infrastructure Record Module
Document safety status, maintenance and compliance for:
🛠️ Electrical panels, main switches, substations
💨 Gas compressor stations and pressure valves
🚰 Storage tanks, treatment plants, and pump rooms
10. Emergency Response Plan (ERP) Module
📋 Emergency plans for:
🔥 Electrical panel or plant fires
⛽ Hazardous gas leaks
💦 Water tank or small dam ruptures
📞 Emergency notification procedures and communication chains
11. Additional OSH Information Module
Storage of documents such as:
📄 Safe work SOPs, special work permits
📷 Images of high-risk zones (panels, plants, pipeline routes)
📰 Safety audit reports and lessons learned from incidents
📑 OSH circulars related to energy, gas, and water
12. System Administrator Module
🔐 Manage user access such as engineers, plant operators, and maintenance contractors
🛠️ System activity log and reviews to ensure OSH data is regularly updated
OSH Reports and Statistics
📊 Performance charts including:
📈 Incidents related to leaks, shocks, PPE usage, training status & audit compliance
📉 Risk analysis dashboards for management & regulatory bodies (DOSH, Energy Commission, SPAN)