Safety Record Management – SRM: Public Service and Local Authority Sector
Systematic management of Occupational Safety and Health (OSH) records is a critical aspect of the public service and local authorities (PBT), particularly to ensure:
✅ Compliance with government occupational safety acts and regulations
✅ A safe working environment for civil servants, field workers, contractors, and the public
✅ Reduction of risks related to injuries, occupational diseases, and unforeseen incidents during daily operations
In sectors involving maintenance, waste management, transportation, enforcement, public works, and direct community interaction, efficient OSH management contributes to a more effective and trustworthy public service.
SRM is specially designed for organizations such as:
🏢 Government departments and agencies
🏛️ Local Authorities (municipal councils, district councils)
🚮 Environmental Health, Landscaping, Engineering & Solid Waste Departments
🚓 Enforcement divisions: traffic, vendor control, and licensing
🛠️ Technical teams: electrical, building maintenance, and public works
SRM helps the public service & local authorities to:
📂 Accurately record employee safety data and workplace incidents
🔍 Provide information for internal audits and OSH performance monitoring
📊 Analyze job-related risks, training effectiveness, and SOP compliance status
SRM Modules – Public Service & Local Authorities Sector
1. OSH Management Profile Module
📌 Department information, office locations, depots and storage areas
👷 OSH officers, field supervisors, safety organization charts
📋 Departmental OSH policies and general local authority guidelines
2. Occupational Safety & Health Committee / Safety Team Module
🗂️ Committee members (technical, admin, enforcement reps)
📝 Meeting minutes, proposals, and action reports
📣 Employee complaints and non-compliance reports
3. Hazard Assessment Module
🧱 High-risk locations such as:
🔧 Local council workshops and machinery stores
🚧 Construction or public repair sites
🚛 Waste collection, landscaping, and road maintenance operations
4. Staff Training Module
📚 Safety training records such as:
✅ Working at heights
✅ Waste and hazardous material management
✅ PPE usage and handling of heavy equipment
✅ Emergency response and office safety
5. Audit, Inspection & Monitoring Module
🔍 Internal and external audits for:
🔎 Local council vehicles & work machinery
🔎 Office and fieldwork sites
🔎 Contractor and temporary worker SOPs
6. Incident Record Module
⚠️ Recordable incidents include:
🚑 Injuries during fieldwork or road accidents
🔥 Fires or explosions at chemical storage areas
⚡ Electrical injuries or maintenance-related incidents
🧠 Work-related stress and psychological disturbances
7. Chemical Management Module
📦 Records of usage and storage of:
🧴 Cleaning agents, insecticides, solvents
📋 SDS, storage locations, and spill prevention measures
🔐 Access control for restricted substances
8. Noise Risk Assessment Module
🔊 Assessment zones include:
🚧 Road cutting and asphalt work
🛠️ Use of grass cutters, blowers, and pressure pumps
🧱 Construction and maintenance zones
9. Asset & Equipment Record Module
📋 Safety and maintenance status records for:
🚛 Garbage trucks, lifts, cranes, and council vehicles
🧯 Fire extinguishers, fire alarm systems
🔌 Electrical and high-risk equipment
10. Emergency Response Plan (ERP) Module
📋 Preparedness plans for:
🚨 Office, storage, or public area fires
🌊 Flash floods and natural disasters in council areas
☣️ Chemical contamination in public spaces
📞 Emergency procedures and inter-departmental communication
11. Additional OSH Information Module
📑 Document storage such as:
📄 OSH guidelines by MOH, DOSH, and JKKP
📷 Photos of high-risk and public areas
📚 Lessons learned from past incidents and audit reports
📌 SOPs for contractors, maintenance, and fieldwork
12. System Administrator Module
🔐 Admin sets user roles for:
👮♂️ Enforcement officers, technicians, OSH officers, admins
🛠️ Monitors data updates, user access, and system logs
OSH Reports and Statistics – Local Authorities & Public Service
📊 Charts and dashboards:
📈 Workplace injuries, audits, PPE usage
📉 Field incidents, contamination, staff training
📤 Data exportable for reports to DOSH, ministries, or top management