Occupational Safety & Health Record Management System – Transport Sector

(Safety Record Management - SRM: Transport Sector)

Systematic management of Occupational Safety and Health (OSH) records is a critical component in the transport industry, especially in ensuring:

✅ Full compliance with legal requirements and transport-related regulations
✅ A safe working environment for drivers, mechanics, logistics operators, and support staff
✅ Reduced risks of accidents, asset damage, and human error in daily operations

In a sector involving heavy vehicles, long-distance travel, goods delivery, and depot or workshop operations, effective OSH management not only enhances safety but also ensures efficient logistical operations.

The Safety Record Management (SRM) system for the transport sector is specifically designed for:

🚛 Land logistics and transport companies
🚚 Operators of trucks, buses, school vans, or public transport
🚐 Courier, food delivery, and express service providers
🛠️ Organisations managing a large number of drivers, transporters, and mechanics

SRM helps transport organisations to:

📂 Record all aspects of occupational safety and health in a systematic and traceable manner
🔍 Provide critical data for risk monitoring, training, and audit compliance
📊 Analyse accident trends, training status, and corrective actions taken

1. OSH Management Profile Module

Contains the OSH organisational information, including the appointment of Safety Officers, lead drivers, depot managers, and the safety policies practiced by the company.

2. Safety and Health Committee  / Safety Team Module

Used to record the OSH Committee members (representing drivers, mechanics, and management), meeting minutes, worker complaints, and follow-up actions.

3. Hazard Assessment Module

Identifies and assesses risks in areas such as:
🔧 Maintenance workshops
🏭 Depots or logistics warehouses
🛣️ High-risk routes (steep roads, accident-prone zones)
🚦 Loading and unloading activities

4. Worker Training Module

Records training sessions such as:
✅ Safe driving & defensive driving techniques
✅ Handling hazardous materials (where applicable)
✅ PPE usage in depots or workshops
✅ Fatigue and stress management during driving

5. Audit, Inspection & Monitoring Management Module

Keeps track of routine inspections such as:
🔍 Vehicle safety audits
🔍 Driver and mechanic PPE inspections
🔍 SOP compliance for hazardous material handling

6. Incident Record Module

Records all incidents involving:
⚠️ Road traffic accidents
⚠️ Driver fatigue and microsleep
⚠️ Injuries during maintenance or loading
⚠️ Loss of control or technical failure

7. Hazardous Chemical Management Module

For organisations that use lubricants, fuels, and cleaning chemicals in their workshops. Includes SDS listings and control measures. 

8. Noise Risk Assessment Module

Used to assess noise exposure in areas such as:
🔊 Maintenance workshops
🔊 Compressor or heavy machinery areas 

9. Vehicle & Equipment Record Module

Records maintenance and safety status of:
🚚 Company trucks and buses
🔧 Lifting equipment
🛠️ Brake systems, tires, lighting, and electronic systems 

10. Emergency Response Plan (ERP) Module

📋 Emergency plans for:
🚨 Road traffic accidents
🔥 Fires in depots/workshops
⛽ Fuel spills or gas leaks
📞 Emergency call procedures and communication chain 

11. Additional OSH Information Module

Stores documents such as:
📄 OSH circulars relevant to the transport sector
📷 Images of high-risk areas
📰 Case studies of road accidents and their lessons
📑 SOPs for fatigue management and work-hour limits 

12. System Administrator Module

For managing user access:
🔐 Admins can assign access levels to drivers, workshop supervisors, and logistics managers
🛠️ Tracks OSH data updates and system maintenance 

OSH Reports and Statistics

📊 Accident charts, injury reports, PPE usage, training status, road incident records
📈 OSH performance dashboards for management and stakeholder reference