Safety Record Management – SRM: Schools

Systematic Occupational Safety and Health (OSH) record management is a critical component in the education sector—especially in schools—to ensure:
✅ Full compliance with workplace and educational premises safety regulations and legislation
✅ A safe environment for teachers, support staff, students, canteen operators, and maintenance workers
✅ Reduction of risks such as accidents, fires, poisoning, infectious disease outbreaks, and disasters

In a school setting involving physical activities, science labs, canteens, life skills workshops, and playgrounds, an efficient OSH management system is vital for protecting the wellbeing of the school community.

The SRM for this education sector is specially designed for:
🏫 Primary and secondary schools (public or private)
👨‍🏫 Special education institutions (schools for students with disabilities, full boarding schools)
👷‍♂️ Vocational training centers and technical schools
👩‍🍳 Schools with canteens, labs, workshops, and designated work areas

SRM helps schools to:
📂 Record all safety-related activities and aspects systematically and in an organized manner
🔍 Provide easily accessible OSH information for control measures, audits, and regular monitoring
📊 Generate performance reports and incident statistics to support continuous improvement 

12 Core SRM Modules for Schools:

1. OSH Management Profile Module
   Stores information on the school’s OSH organization, such as the appointment of Safety Coordinator Teachers, Principals/Headmasters, lab supervisors, and school safety policies. 

2. Safety and Health Committee / Safety Team Module
   Records school OSH committee membership, including teacher, support staff, and administration representatives, meeting minutes, and follow-up actions on safety issues. 

3. Hazard Assessment Module
   Risk assessments at potential hazard areas:
   🧪 Science labs and resource rooms
   🛠️ Life skills or technology workshops
   🔥 Canteen kitchens and cooking areas
   ⚽ Playgrounds, sports halls, or assembly areas  

4. Staff Training Module
   Records safety training and briefings such as:
   ✅ Use of PPE (gloves, lab aprons, safety helmets)
   ✅ Fire drills and emergency procedures
   ✅ Infectious disease control
   ✅ Food safety (for canteen staff and kitchen workers)  

5. Audit, Inspection & Monitoring Module
   Records school safety inspections, such as:
   🔍 Fire extinguisher checks, main switchboards, electrical outlets
   🔍 Routine lab, toilet, and chemical storage inspections
   🔍 Compliance audits with school safety SOPs  

6. Incident Record Module
   Records all OSH-related incidents such as:
   ⚠️ Student or teacher injuries in the field/lab/workshop
   ⚠️ Chemical or gas spills in the lab
   ⚠️ Food poisoning cases from the canteen
   ⚠️ Animal intrusions (e.g., dog/cat attacks) within school grounds  

7. Chemical Management Module
   For schools with labs or chemical storage:
   🧴 Storing Safety Data Sheets (SDS)
   📦 Chemical inventory lists and handling procedures  

8. Noise Risk Assessment Module
   Evaluates noise exposure in areas such as:
   🔊 Technology/life skills workshops
   🔊 Assembly halls during events/sports training  

9. School Facilities & Equipment Record Module
   Tracks maintenance and inspection status of equipment:
   🏫 Stairs, classrooms, fans, notice boards, playgrounds
   🧯 Fire extinguishers, lab safety equipment, main switches  

10. Emergency Response Plan (ERP) Module
    📋 Emergency procedures for:
    🔥 School building or canteen fires
    ⛈️ Flash floods, minor earthquakes
    🏃‍♂️ Student and staff evacuation plans
    📞 Emergency contact lists and communication chains 

11. Additional OSH Information Module
    Stores important documents such as:
    📄 Safety circulars from the Ministry of Education/state education departments
    📷 Images of high-risk areas
    📑 SOPs for sports, camping, or field trips
    📰 Records of unusual incidents or emergencies  

12. System Administrator Module
    🔐 System administrators manage access for teachers, administrators, general workers, and school technicians
    🛠️ Monitoring of OSH data updates and system activity logs  

OSH Reports and Statistics

📊 Incident statistics, safety training, PPE usage, and chemical management
📈 School OSH dashboard for monitoring by school administration, parent-teacher associations (PTAs), or authorities