Audit, Inspection & Monitoring Record Management Module

Easily manage, monitor, and record all compliance and workplace safety elements.

This module consolidates essential records related to audits, inspections, work permits, regulatory directives, and safety officer performance to ensure your organisation is always prepared and legally compliant.

🧱 Module Content Structure

✅ 1. Safety & Health Audits

Systematically record audit activities for traceable compliance.

This section records all types of audits conducted at the workplace, including:
✅ OSHWA Audits
✅ Internal OSH Audits
✅ ISO / MS / FMA Compliance Audits
✅ Audit dates, audited departments & inspectors
✅ Findings and corrective actions
✅ Audit report attachments (.pdf/.doc)

📍 Additional feature: Action list & correction status tracking

🏭 2. Workplace Inspections

This module logs all workplace inspection activities, such as:
✅ Daily, weekly, and monthly inspections
✅ High-risk zone inspections (workshops, chemical stores, factories)
✅ Inspecting officers & location details
✅ Identified issues & immediate actions taken
✅ Photo records and summary reports

📍 Additional feature: Unresolved action notification

🧾 3. Permit To Work (PTW)

Ensure high-risk tasks are only conducted with approval.

This module manages PTW applications and approvals comprehensively:
✅ Type of work (hot work, confined space, working at height, electrical, etc.)
✅ Applicant's name & application date
✅ Status (In Process / Approved / Cancelled)
✅ Expiry date & job completion verification
✅ Attached PTW documents

📍 Additional feature: Approval tracking & expiry notifications

⚖️ 4. DOSH Officer Directives

Be responsive to regulatory authority directives.

This module stores all official directives from DOSH (JKKP), such as:
✅ Prohibition notices
✅ Compounds / summons
✅ Official instruction letters
✅ Date received & date of action taken
✅ Record of corrective evidence
✅ Resolution status

📍 Additional feature: Action timeline display

👨‍💼 5. OSH Officer Performance Reports

Monitor the performance of your safety officers consistently.

This section keeps periodic performance reports of OSH officers appointed by the employer:
✅ Officer's name, date of appointment
✅ Performance reports (monthly / quarterly)
✅ Evaluation scores & assessor comments
✅ Achievement evidence attachments (certificates, activity reports)
✅ Recommendations for improvement

🎯 Key Benefits of This Module

A centralised digital archive for audit & inspection records

Simplifies monitoring of PTW status and response to official directives

Provides complete evidence for legal compliance

Suitable for organisations of all sizes and sectors